Attorney Practice Coordinator/Legal Secretary

Our client, an Am Law 100 firm, is seeking an Attorney Practice Coordinator with 5-7 years of experience. This position is based in San Jose, and follows a hybrid work schedule working in-office 2-3 days per week.

The estimated salary range for this position is $88,000 to $110,000, contingent on relevant experience and education.

RESPONSIBILITIES:

• Coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
• Responsible for creating and updating litigation matters in Virtual Binder.
• Create Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”) in an accurate and timely manner.
• Coordinate and finalize documents for filing with courts or administrative agencies, and service upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• Coordinate transcription of audio recordings.
• Coordinate the printing and assembling of documents with office services personnel.

QUALIFICATIONS:

• Minimum 5-7 years' experience as a litigation secretary
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively
• Strong time management expertise with ability to prioritize and anticipate practice needs
• Takes initiative to identify, monitor and execute tasks related to case timelines
• Strong written and verbal skills
• Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and ECF procedures.
• Proficiency in using MS Office, Outlook and Adobe and document management systems (i.e., NetDocuments).
• Expertise in Forte to create compliant legal documents and correspondence.

All candidates must be authorized to work in the U.S.